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Office Manager (Black Dirt Farm)

Organization Black Dirt Farm
Location 393 Stannard Mountain Rd
Greensboro Bend, Vermont 05842
Description

Now hiring an Office Manager

Hours: 24 hours per week

JOB DESCRIPTION

The Office Manager is the primary point person in the office for administrative functions as well as customer service. This role includes a variety of tasks, including book keeping, advertising, website and social media management, new customer development, contracts, marketing, packaging, sales, distribution and customer support for all of the farm’s enterprises, products and services.  Customer Support includes helping our organics collection customers prevent contamination of food scraps with trash through employee trainings and education, and customer communications. The Office Manager also handles administrative tasks, including state and solid waste district reporting and licensing, weekly collection schedules, compost orders and delivery scheduling, invoicing, Quick Books data entry, deposits, and Accounts Receivable and other related miscellaneous tasks.   Additionally, the Office Manager manages our packaging and office supplies inventory, general purchasing, and sales fulfillment. As a growing business, there are new projects that come up and this person will help coordinate with other staff to figure out solutions and implement new systems and processes to improve efficiency and provide more insight on how the organization is functioning. The Office Manager must manage their own time effectively to strike a balance between routine and project-based tasks, while ensuring that less frequent routine tasks are executed effectively.

FARM DESCRIPTION

Black Dirt Farm is a diversified family farm, focusing on an integrated enterprise loop based on the decomposer cycle.  Our farm collects roughly 30 tons of discarded food scraps from about 70 businesses and institutions. Food scraps are delivered to another farm for composting and to our own farm for our own laying hen operations.  We raise the laying hens on a food scrap-based compost for eggs, which are sold to retailers and an aggregator. What the hens don’t eat we use to make compost and worm castings. Worm castings are primarily sold to retailers and directly to professional growers.  Compost is largely sold locally in bulk. In addition to selling these products, we use them to grow produce for market. We focus our vegetable production on salad greens and tomatoes, and a small variety of other crops. Produce is sold to restaurants and local grocers.  The farm is in its early stages of development and is growing in order to further improve and scale our operations, while creating greater efficiencies through synchronizing our various enterprises. We also raise broiler chickens for meat and board horses. Being a part of Black Dirt Farm means working in an environment that is both caring and efficient, and a small growth-stage farm business that is growing and needs creative resilient people to help it mature.  The farm requires individuals who can be part of a dynamic and often fast paced team, while being responsible for managing their own tasks with professionalism and quality, and often working independently.

JOB TASKS

General Administrative

  1. Prepare reports
  2. Help with overall organization processes and work with team to implement
  3. Complete District and State Registration and Reporting

Book Keeping

  1. Manage Quick Books – expense and income entries, maintain Chart of Accounts, Item list, etc
  2. Invoicing and AR
  3. Prepare financial reports
  4. Prepare weekly deposits
  5. Process payroll
  6. Maintain cash flow projections and provide reports

Packaging Inventory

  1. Packaging Inventory management and reordering
  2. Farm and Office Supplies Inventory management and reordering

Customers, Sales and Distribution

  1. Sales and Customer Outreach.  Primarily working with existing accounts.
  2. New & Existing Customer Support
  3. Communicate with customers, e.g. changes in schedule, seasonal notes, etc
  4. Help with Contamination Prevention – trainings, calls, collaboration
  5. Coordinating Distribution and Shipping
  6. Invoicing and AR
  7. Maintain customer files and contacts
  8. Schedule Sawdust collection – develop and manage accounts
  9. Update website
  10. Create social media posts and Mail chimp email campaigns

Requirements

  1. Superior interpersonal skills and emotional self-awareness
  2. Can handle multiple responsibilities and meet deadlines, and demonstrates excellent problem solving capacity.  Strives toward efficiency and effectiveness
  3. Excited to be a part of and help to grow a new farm and food system business
  4. Excellent verbal and written communication, and strong customer service skills
  5. Good understanding of numbers and business
  6. Works cohesively in a team, as well as independently.  In particular, is skilled and experienced in receiving and providing feedback.  
  7. Takes responsibility for their assigned tasks and shows pride in their work
  8. Highly organized
  9. Experienced in QuickBooks, MS Word, and MS Excel
  10. Experience with website management, social media and Mail Chimp or similar email tools
Date Posted September 3rd, 2018
Deadline Open until filled
# of Positions Available 1
Type Part Time
Compensation Competitive wages based on experience
How to Apply If you’re interested in this position please send a resume and cover letter to Tom at tom@blackdirtfarm.com, or give Tom a call at 802-745-8006 to see if the role might be right for you. We will need three work references.

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