SUMMARY Under direction of the HR Manager, the HR Administrator oversees and processes all bi-monthly payrolls, assists in the training of all Vermont Creamery’s benefit plans, FMLA, worker’s compensation, paid and unpaid time off, health and safety, and unemployment insurance. The HR Administrator also handles all executive assistant functions for the President and other leadership staff, fields HR related phone calls, assists with employee events and celebrations and maintains the integrity of all HR documentation.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties as assigned):
- Administers the weekly and bi-monthly payrolls.
- Checks all employee hours and time off in E-time.
- Manages and coaches supervisors on E-time.
- Helps employees enroll on health, dental, accident, vision, 401K and other benefits.
- Assists in preparing materials and in presenting benefit plan changes to employees.
- Consults and advises employees on eligibility for company benefit plans and provides benefits orientation.
- Maintains employees’ medical files.
- Processes status changes and annual performance reviews.
- Assist employees with benefit related questions.
- Assists with the UI and FMLA programs.
Human Resources Administrative
- Maintains employees’ personnel files and keeps them up to date – records combined time off leave and tracks employees’ performance evaluations.
- Answers telephone, provides welcoming reception, and directs incoming calls when necessary.
- Handles the intake for workers compensation claims and maintains worker’s compensation files.
- Prepares and maintains HR letters– offers, terminations, FMLA, corrective action.
- Maintains Employee Handbook, updates policies, when needed.
- Updates, distributes and posts annual employment posters.
- Responds to notifications from state agency regarding unemployment claims filed by former employees.
- Schedules temporary workers with various temp agencies, when needed.
General and Leadership Team Administrative
- Helps to organize company inside activities: employee and children’s holiday party, summer picnic, flu shots, annual farmer’s meeting, etc.
- Functions as the executive assistant to the president and leadership team; books all travel and takes care of various administrative responsibilities, including maintaining the president’s calendar.
- Supports the creation and editing of presentations in Powerpoint, Excel, etc.
- Sets up VIP lunches and special meetings and events for the leadership team. • Assists in the administration of service awards and employee bonuses.
- Provides administrative assistance to QA Manager with training records for end of the year OSHA reporting.
- Assumes all duties required as the EEO Coordinator.
EDUCATION and/or EXPERIENCE: Two-year associates degree or equivalent from two or four-year college, three years’ experience in benefits administration, or an equivalent combination of education and experience. A basic understanding of accounting is required as well. To perform this job successfully, an individual must be proficient in the Microsoft Office Suite, specifically Powerpoint, Excel, and Word.
- A working knowledge of Workday software is highly desirable.
- A "customer first" attitude and a pleasant demeanor.
- Self-starter and able to work independently.
- Knowledge of benefit programs and terms.
- Ability to understand and analyze plan documents and benefit contracts.
- Excellent telephone, writing and presentation skills.
- Ability to work as a team player.
- Strong analytical skills.
- Strong interpersonal skills to handle sensitive and confidential situations.
- Excellent problem solving skills.
- Thorough, organized, and detail oriented; able to establish priorities and meet deadlines.
- Independent judgment is necessary to plan, prioritize, and organize a diversified workload.
PHYSICAL DEMANDS: (NOTE: the physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this job, the employee is required to stand, sit, walk, use hands to finger, handle, or feel objects, tools or controls; talk and hear, and reach with hands or arms. The employee is frequently required to climb or balance, and stoop, kneel, crouch, or crawl. The employee occasionally lifts and/or moves up to 25 lbs. Works comfortably in variable temperature environment. Requires ability to travel occasionally.
WORK ENVIRONMENT: While performing the duties of this job, the employee regularly works in regular office conditions, production, inside cooler or in warehouse.
EXEMPTION STATUS: Non-exempt.