Job Responsibilities: 

Office + Administrative Support 

• Serve as a first point of contact for visitors, phone calls, and emails, directing people to the right programs and resources. 
• Handle day-to-day office operations, including mail processing, supply ordering, facility upkeep, and maintaining a clean and organized workspace. 
• Support f inancial tasks such as accounts payable/receivable and deposits. Collaborate with administrative staff to ensure coverage of core duties across the organization. 
• Provide occasional executive assistant support such as calendar management and scheduling.

Meetings + Logistics 

• Coordinate meeting logistics, including room setup, food, and supplies. 
• Reserve spaces and take minutes for board and staff meetings. 

Communications, Events + Outreach 

• Support the organization’s events, outreach, and program needs. This includes updating website content, reviewing calendar and classifieds listings, distributing promotional materials, and assembling materials and restocking outreach supplies for staff attending events. 
• Assist with data entry, mailings, printing, and project logistics. 
• Help coordinate volunteer efforts for office projects and NOFA-VT events. 
• Hiring + Onboarding Support job recruitment by maintaining applicant tracking systems and assisting with the onboarding process for new hires. T

Technology + IT Support 

• Oversee office technology for a hybrid work environment. 
• Responsibilities include procuring and maintaining IT equipment, managing Google Drive, servers, software, printers, phones/VOIP, Slack, and conferencing systems. 
• Set up technology for new employees and provide orientation. 
• Serve as the primary liaison with IT consultants and participate in the IT committee to improve technology use across the organization. 

Additional Responsibilities and Organizational Expectations (applies to all NOFA-VT staff): 

● Attend staff meetings, board meetings, and annual staff retreat 

● Provide staffing support for NOFA-VT events (e.g., Winter Conference, summer on-farm events, member meetings, etc.) as needed 

● Support NOFA-VT outreach at tabling events when needed 

● Organize workflow in a way that allows space for collaboration and support for emergent needs 

● Actively contribute to a positive organizational culture 

● Support the growth and engagement of our membership and collaborate with a wide range of people and organizations to build power together toward NOFA-VT’s vision. Desired Qualifications and Skills 

● Highly organized, self-motivated, and detail-oriented with a proactive approach to managing administrative systems. 

● Excellent interpersonal skills to foster a positive and collaborative working environment. 

● Strong background in customer service; maintain a solid understanding of NOFA-VT and VOF programs, services, and policies. 

● Solid experience in office IT systems, including internet, VOIP, Zoom, Slack, and computer hardware and software. Is experienced with both Google Suite and Microsoft Office Suite. 

● Interest in continuous improvement. 

● Ability to manage many tasks concurrently and prioritize to meet the needs of the Organization. 

● Strong verbal and written communication skills. 

● Ability to maintain confidentiality; sound judgment and professional discretion. 

● Interest in organic agriculture and the local food system.