About Philo Ridge Farm

Philo Ridge Farm (PRF) is a nonprofit 501(c)(3) working demonstration farm located in Vermont’s Champlain Valley. Using innovative and ecologically sustainable practices, we steward over 500 acres of pastureland, forests, and diversified produce gardens. We rotationally graze heritage breed livestock and cultivate certified organic fruits, vegetables, and flowers. Our mission is to promote organic regenerative agriculture through hands-on research, education, and community engagement. As a nonprofit living laboratory, we provide farmers, students, and the public with opportunities to explore sustainable farming practices. Through educational initiatives and collaborative partnerships, we seek to deepen our understanding of food systems, environmental stewardship, and the essential role of food and agriculture in building resilient, healthy communities.

Position Overview

The Office Manager & HR Generalist at Philo Ridge Farm will play a key role in supporting the daily administrative, financial, and human resources functions of the organization. This position ensures the smooth and professional operation of the office, while upholding the farm’s values of integrity, sustainability, and community. The ideal candidate will manage day-to-day office operations, assist with accounting and bookkeeping tasks (including invoice processing, payroll support, and expense tracking). In addition, the position will work in tandem with our 3rd party HR administrators and provide general HR support in areas such as recruitment, onboarding, employee relations, and compliance. With a strong eye for detail and a people-first approach, this role is essential to maintaining a well-organized, financially sound, and welcoming workplace that supports the broader mission of regenerative agriculture and ethical food systems.
The position will report to the Executive Director and play a key role in supporting the entire leadership team.

Responsibilities

Office Management & Administration

• Manages and oversees all office operations and procedures
• Manages tidiness + efficiency of physical office space, including equipment ordering/maintenance
• Receives and distributes incoming and outgoing mail and deliveries
• Maintains and manages administration by scanning, emailing and uploading to online file storage
• Oversees farm office assets and inventory, including key security items like building keys
• Maintains up-to-date detailed records of all farm office equipment, hardware, software, etc.
• Supports management team in capturing and organizing data, reporting and tracking tools, etc.
• Supports cross departmental communication, including weekly all-team communications
• Trains team managers in document management and administrative policies and procedures
• Coordinates with IT consultant for IT needs, concerns, etc.

Accounting and Bookkeeping Administration

• Supports off-site accounting team to ensure timely processing of all AR and AP
• Supports and reviews all month-end expense tracking and proper income/expense coding
• Leads communication with offsite accounting team, including weekly status meetings
• Supports hospitality team in all cash handling processes, including daily cash and bank deposits
• Assists team with the receipt collection, coding, and reconciliation of all credit card statements
• Ensures that all paperwork is mailed to our offsite accounting team

Human Resources Administration

• Serves as a primary liaison between the company, staff, and 3rd party HR vendors
• Leads administration of bi-weekly payroll process, collaborating with off-site accounting team Leads administration of employee paid time off
• Responsible for injury reporting and workers compensation claims
• Supports onsite hiring process and paperwork, including onboarding of employees
• Coordinates with department managers for off-boarding of employees
• Helps develop and implement policies and procedures relevant to hiring and employment
• Leads healthcare benefits administration and coordination with benefits broker + HRIS platform
• Serves as a key HR resource and liaison for employee incidents, concerns, and feedback

Operational Support and Community Engagement

• Provides ad-hoc operations support to senior leaders
• Provides ad-hoc community engagement support

Qualifications

• Minimum of 2-5 years human resources experience, or an equivalent degree
• Minimum of 2-5 years of office and administrative management experience, or an equivalent degree
• Understanding of and experience with basic bookkeeping and HR systems
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Positive attitude with a problem-solving, solution-orientated disposition
• Strong time-management and people skills, high degree of flexibility, and multitasking ability
• Experience and familiarity with HRIS systems
• Proficiency in Microsoft Word, Excel, Adobe, and Quickbooks, with aptitude to learn new software
• Ability to maintain confidentiality of company information
• A passion for sustainable agriculture and healthy food systems
• Self-starter who can work independently to solve problems creatively
• Valid driver’s license and proven track record of operating a vehicle safely
• The ability to sit in front of a computer for 8 or more hours daily
• The ability to access and navigate each department at the organization’s working farm